MANAGEMENT SERVICE DEPARTMENT

  • Manage and monitor all Organizational Development matters

    a) Coordinate and prepare for the reorganization and updating of the organizational structure of MPSepang.
    b) Monitor the amendment of various service schemes.

  • Coordinate and monitor matters of filling permanent / contract / part-time / loan officers.
    b) Coordinate matters of promotion of Sepang Municipal Council employees.
    c) Coordinate matters of Application of Enforcement Ranks.
    d) Coordinate and monitor matters of transfer of MPSepang employees.
    e) Monitor confirmation of appointment date and confirmation in service.
    f) Coordinate and monitor matters of granting pensionable status.
    g) Coordinate and monitor matters of extension of contract period.
    h) Coordinate and monitor matters of retirement.
    i) Monitor matters of Performance Evaluation Reports and Excellent Service Awards.
    j) Monitor matters of salaries, salary movements, salary shifts and allowances of MPSepang employees.
    k) Coordinate and implement the implementation of the HRMIS System.
    l) Coordinate and help ensure the smooth running of Human Resources Meetings, namely Human Resources Development Panel Meetings, Appointing Authority Committee Meetings, Information Services and Technology Committee Meetings.
    m) Coordinate emolument calculation matters for the purpose of calculating the annual budget.
    n) Coordinate and monitor retention and acting work matters.
    o) Coordinate leave matters in the presence of MPSepang employees.
    p) Coordinate half-pay leave and unpaid leave of staff.
    q) Coordinate leave matters without group records.
    r) Coordinate Service Record Book (BRP) matters for MPSepang employees.
    s) Coordinate and implement the Sepang Municipal Council Employee Satisfaction Survey Questionnaire.
    t) Coordinate record and file management.
    u) Coordinate correspondence management.
    v) Coordinate industrial training management.
    w) Manage group insurance coverage facilities for MPSepang employees and Council Members.
    x) Manage government medical facilities and hospital treatment bills for MPSepang employees / retirees.
    y) Manage incentive facilities for glasses and dental treatment for MPSepang employees and Council Members.
  • Annual staff training planning
  • Compliance with staff training hours
  • Update staff training hours records
  • Handling applications to attend pre-retirement programs/courses
  • Organizing internal courses organized by the Training Division
  • Handling external courses (foreign/domestic visits, seminars, workshops, etc.)
  • Training reporting – data analysis and training effectiveness
  • Training reporting – data analysis and training effectiveness
  • Managing invitations to official programs organized by external/internal agencies
  • Monitoring the achievement of the Competency Development Program (PPK)
  • Coordinate and manage procurement and financial matters.

    a) Coordinate the Department Budget.
    b) Coordinate Additional Allocation Applications.
    c) Implement Allocation Transfers.
    d) Procurement by Direct Purchase.
    e) Procurement by Quotation.
    f) Procurement by Tender.
    g) Monitor the Department’s Retail Money Account.
    h) Review Vehicle Loan Affairs.
    i) Review Computer Loan Affairs.
    j) Review Housing Loan Affairs.
    k) Review Procurement Payment Claims.
    l) Review Overtime Allowance Claims.
    m) Review Mileage Allowance Claim Approval.
    n) Review Implementation Bond Repayment.
    o) Monitor the Preparation of Miscellaneous Bills.
    p) Monitor the Preparation of Purchase Vouchers.
    q) Monitor the Preparation of Government Orders.

  • Coordinate and monitor the management of departmental vehicle reservations.

    a) Assist in the implementation of all vehicle reservation applications in the department.
    b) Assist in the implementation of all vehicle reservation applications by external agencies.
    c) Check the use of vehicle logbooks.
    d) Check the use of fuel card forms.
    e) Check the use of touchngo card forms.
    f) Check the use of vehicle key return forms.
    g) Carry out surprise inspections of departmental vehicles.
    h) Check the inspection of duplicate vehicle keys.

  • Coordinate and monitor office security management.

    a) Coordinate the Master Key Holder Schedule at the Headquarters.
    b) Monitor and Implement Fire Extinguisher Inspections.
    c) Monitor and Implement Security Lock Inspections at the Headquarters.
    d) Monitor and Implement Surprise Inspections of Security Guards at the Headquarters.
    e) Monitor and Implement Periodic/Daily Inspections of Security Guards at the Headquarters.
    f) Monitor and Implement Inspections of Copy Machine Usage.
    g) Monitor and Implement E-Vetting for Cleaning Contractors.
    h) Coordinate E-Vetting for Security Screening of Sepang Municipal Council Staff.
    i) Coordinate Urine Testing of Sepang Municipal Council Staff.
    j) Coordinate the Use of Visitor Passes on Every Working Day.
    k) Coordinate the Use of Contractor Passes on Holidays and Public Holidays.

  • Coordinate and monitor office cleanliness management.

    a) Monitor and Implement Periodic / Daily Hygiene Monitoring at Headquarters.
    b) Monitor and Implement Surprise Hygiene Inspections at Headquarters.

  • Manage and monitor movable asset management affairsa) Manage the receipt and registration of movable assets
    b) Manage and monitor the inspection of movable assets
    c) Monitor the management of the system for the use and maintenance of movable assets
    d) Receive and implement the disposal of movable assets
    e) Prepare and monitor the management of loss and write-off of movable assets
    f) Coordinate the Meeting of the Government Movable Asset Management Committee (JKPAK) 4 times a year
  • Manage and monitor store managementa) Coordinate the receipt, recording and storage of stock
    b) Ensure that the issuance of stock at the Stationery Storage Store is implemented properly
    c) Carry out store inspections and verification
  • Coordinate and monitor MPSepang quarters affairs

    a) Coordinate the affairs of leaving and entering the quarters.
    b) Coordinate complaints of damage to MPSepang quarters.
    c) Coordinate the affairs of monitoring the quarters.

  • Coordinate and monitor the affairs of monitoring MPSepang KINDERGARTEN

    a) Manage subsidies for staff nursery fees.
    b) Monitor the nursery regularly, i.e. once a month.
    c) Coordinate the needs of the nursery.

  • Coordinate and monitor the needs of MPSepang meeting/program management; and

    a) Serve as the secretariat of the Full Meeting, Senior Management Meeting, Joint Department Council Meeting, Management Services Department Meeting, and Management Review Meeting (MKSP).
    b) Collect feedback on matters arising for the Full Meeting, Senior Management Meeting, Joint Department Council Meeting, Management Services Department Meeting, and Management Review Meeting (MKSP).
    c) Collect answers to questions from the Selangor State Legislative Assembly and the National Assembly (Parliament).
    d) Coordinate feedback from Selangor SUK meetings and external agencies.
    e) Manage the needs of booking banquets for meetings and programs.

  • Coordinate and monitor the facilities and needs of MPSepang Council Members.

    a) Coordinate the appointment of Council Members.
    b) Coordinate the membership of Committees occupied by Council Members.
    c) Coordinate the payment of Council Member allowances.

  • Coordinate and monitor the management of MPSepang correspondence

    a) Coordinate and monitor the delivery of MPSepang open letters
    b) Coordinate and monitor the receipt of MPSepang open letters
    c) Coordinate and monitor the delivery of MPSepang classified letters
    d) Coordinate and monitor the receipt of MPSepang classified letters

  • Coordinate and monitor the management of MPSepang records and files

    a) Coordinate the management of file records
    b) Coordinate the disposal of MPSepang records
    c) Coordinate the transfer of records to the National Archives of Malaysia
    d) Coordinate the appointment of Department Records Officers and Department Records Assistants
    e) Coordinate training for MPSepang staff related to MPSepang file / record management
    f) Coordinate arrangements with Record Storage Service Companies
    g) Coordinate complaints related to MPSepang files / records
    h) Coordinate the registration of MPSepang file numbers

  • Coordinate and monitor e-mail and SISPAA System

    a) Coordinate and monitor e-mail and SISPAA System related to the Management Services Department